Moving on a whole can be both exciting and tedious at the same time. The truth is that no one wants to be stressed out with a move. That is why preparation is key to a successful move. Moving to a new office space comes with many of the same factors as moving to a new home. The furniture is large and bulky, some items are difficult to pack, and there are several rooms with items that need to be packed away. Needless to say, moving requires a lot of hard work, but there are some ways to make the process a lot smoother. Here are some useful tips that you could find useful when making your office move.
- Early Planning is Key
When doing commercial moving, such as moving to new office space, “winging it” is just not going to cut it. You are setting yourself up for disaster. Start the planning process early, delegating tasks, establishing how it should be done and create a deadline as well. Simply establish how you’ll get everything ready for the move. This should include planning what happens on arrival day after you have made it to your new location. Create a checklist to help guide you and keep you on track.
- Appoint a Move Manager
If you have a medium-sized business and doing long distance moving, you may need some assistance. Dividing up the work could lighten your workload and make the process less stressful. Having a designated move manager will enable a step by step handling of each aspect of the moving process. You will know exactly how things are progressing from start to finish. Get someone who has solid experience in commercial moving.
- Do Your Research
When it comes to finding a moving company to work with, it’s best to do your research before committing to any moving company. Get several different quotes from the local moving companies to get an idea of the best deal since an office move can be pretty costly. Get a minimum of three quotes if you are on a tight budget. Get recommendations and ratings for the moving services that you are interested in, to have an idea of the quality service they provide.
- Keep I.T in Mind
Moving to a new office space requires disconnecting and reconnecting everything tech. This can lead to major complications, and that is why it is important from day one to have your I.T. department create a plan for transferring all technical equipment necessary for the office, from computers to phones.
- Know the Building Rules
If the building you’re moving into is not owned by your company, you should get a complete breakdown of the building rules around relocation space. There may be rules around the time allowed for moving, or a formal request has to be made to use the service elevator. Building management can provide you with this important information.
- Get Change of Address Order Taken Care of
Updating your address in every area that it’s needed is important. Begin by updating your address on documents and place an order for new business cards, envelopes, and letterhead, etc. as soon as you know your new office address. Also, give clients a heads-up as well.
You office move don’t have to be a huge headache if you plan well and stay ahead of things. Start early and make sure you choose a reliable local moving company that you can trust to do the job right. Contact Macdonald Moving Services to assist you with your next office move!